Under the supervision of the Thomaston Housing Authority (THA) Executive Director, the Maintenance Manager is responsible for supporting on-going property maintenance functions at the THA. The Maintenance Manager directs the activities of the Maintenance Department which includes inventory, properties, facilities, and grounds operations. Duties include, but are not limited to, preserving and protecting the long-term physical and operational viability of all THA properties and facilities; responsibility for the administrative functions of the department including budget preparation, personnel management; directing maintenance staff and advising the Executive Director regarding general facilities matters. Additionally, is responsible for the selection, training and evaluation of subordinate staff; prepares and presents reports and recommendations as needed. The Maintenance Manager helps establish and maintains a level of pride in the performance and appearance of THA communities by ensuring the properties remain safe, comfortable homes that our residents can be proud to reside in.

Duties include, but are not limited to, training and supervising maintenance personnel; supervising all phases of THA’s modernization program, consulting subordinates in conferences, reviewing records and reports, and inspecting physical layouts and operations; procuring materials and supplies for the modernization program; approving purchase orders and vendor invoices for payment; supervising and directing routine, preventative, and emergency maintenance activities; ensuring all work orders are completed expeditiously, particularly emergency work orders; conducting inspections of grounds and facilities for proper maintenance and upkeep; overseeing all USPC inspections; tracking work order types, completion, and preparation of management reports on work order activity; performing vacancy inspections and producing vacancy turnover orders; maintaining inventory files, procuring required items, and communicating with vendors; keeping informed about public housing matters by careful study of HUD regulations, laws and ordinances, and publications related to public housing matters; and maintaining positive public relations.

Minimum Qualifications: Two year technical or college degree in related field or graduation from high school, or GED equivalency with five years of public housing experience and two HUD certifications. An equivalent combination of education, training, and experience that provides the required knowledge and abilities may be considered sufficient. Previous public housing experience is highly desirable.

Salary: Commensurate with qualifications and experience
Deadline for Submitting Applications: Open Until Filled

Interested applicants are asked to provide a resume and three (3) references to: Patricia A. Allen, Executive Director
574 Triune Avenue , Thomaston, Georgia  30286
or you may email at:  patriciaallen@thomastonhousing.org

Thomaston Housing Authority is an equal opportunity employer.

FINANCE MANAGER

The Housing Authority of the City of College Park (HACCP) is currently seeking qualified applicants for the position of Finance Manager. Under the Supervision of the Director of Housing Assistance, the incumbent will plan and organize the accounting department of the HACCP by being responsible for completing the day-to day activities related to maintaining the Authorities financial accounts in a manner consistent with generally accepted accounting procedures (GAAP) and HUD regulations. 

These duties will include but are not limited to preparing and satisfying financial reporting requirements of the Department of Housing and Urban Development. Making sure all finances are properly administered and monitored with appropriate controls in place at all times. Completion of monthly and mid-month check runs to ensure all HAP payments are made on time and accurately to Landlords and all Payables are paid before due date.  The appointed individual will maintain the Authorities Accounts Payables (A/P), Accounts Receivables (A/R), and General Ledger (G/L).  Processing all billings received and sent for HAP reimbursements, striving to keep all outstanding balances and debts less than 90 days and making sure any debts six (6) months or older are transferred to the Authority’s legal counsel when required.  Maintains a working relationship with the Fee accountant by submitting all reconciled bank accounts, reports of repayment recuperations, grant funding disbursements and other reports requested by the Fee accountant by a designated time period monthly. Maintain the monthly lease-up schedule as required by HUD, input the lease-up information into the Voucher Management System (VMS) electronic system for review by the Financial Management Team and other financial reporting requirements of HUD that require lease up and financial accounts.  Responsible for Fraud recovery activities which includes meeting with clients to set up repayment agreements, posting payments and keeping track of any arrears or default in payment agreements to include notifying clients and terminating clients as necessary.  Responsible for maintaining all IRS required information such as W-9 form request for tax payer Identification number which consist of ensuring certifications are up to date and attached to each Landlord and vendor in the file and HA software system. Tax form 1099 misc. preparation, mailing, and annual electronic submission to the IRS.

Requirements: BA/BS degree in accounting desirable and four years’ experience in Housing Choice Voucher Accounting; an equivalent combination of education and experience will be considered. Must possess HCV Financial Management and Reporting certifications or receive certifications within 1 year of employment. Advanced knowledge of MS Excel and MS Word required.  Must be able to pass a background check including criminal, credit and drug.

Salary negotiable and dependent upon qualifications.

Please submit resume and cover letter with supporting credentials to:                                walkercm@bellsouth.net  Subject: F.M. Job Announcement   

Application Deadline: December 18, 2020

HCV HOUSING ADVISOR

(Temp to perm position. Job length is at least 6 months)

The Housing Authority of the City of College Park (HACCP) is currently seeking fully qualified applicants for the position of HCV Housing Advisor. The incumbent will assist with certification of participants’ eligibility for the Housing Choice Voucher and other programs relative to the HCV programs through annual and interim recertifications. Schedule and finalize participants annual recertifications to meet HACCP and HUD deadlines for completion. Obtain independent, third party verification of specific documents received. Utilize HUD’s verification systems to verify reported income. Determine the gross rent for the unit, including the utility allowance where applicable. Complete all necessary HUD forms in relationship to the eligibility and occupancy process. Submit annual background checks for participants to determine continued assistance. Create billings to reflect participants’ changes to be submitted to the appropriate department for timely processing. File completed recertifications in the participants file according to the file checklist. Address client’s questions and inquiries in relation to program assistance in a timely fashion.

The HCV Housing Advisor also will conduct phone and email recertifications when needed for participants due to social distancing guidelines. Make reasonable accommodations for persons with disabilities to ensure that all clients receive superior attention and customer service. Ensure that all applicable certifications and/or documentations are completed and signed by head of household and/or other family members as required. Mail documents as needed to complete re-exams and notify clients of changes prior to the effective date of the changes.

Minimum Qualifications: High School diploma or equivalent. Knowledge of housing software (preferably TENMAST). Ability to accept responsibility, authority, and direction. Ability to resolve conflicts while maintaining integrity and professionalism. Ability to fluently communicate both orally and in writing. Minimum of 5 years’ experience in public and/or private housing leasing office. Must attend job related trainings and conferences when offered.

Preferred Qualifications: Eligibility, occupancy and/or rent calculation certifications preferred. Knowledge of Housing Choice Voucher/Section 8 code of Federal regulations.  Minimum of 2 to 3 years’ experience working in public housing and/or HCV departments. Familiarity with the portability process.

Salary negotiable and dependent upon qualifications.

Please submit resume and cover letter with supporting credentials to:                              walkercm@bellsouth.net     Subject: H.A. Job Announcement

Application Deadline: December 18, 2020

PROGRAM MANAGER

The Housing Authority of the City of College Park (HACCP) is currently seeking qualified applicants for the position of Program Manager. Under the Supervision of the Director of Housing Assistance the incumbent will be responsible for the coordination and management of the day-to-day operations of the Housing Choice Voucher Program and supervision of employees and contract employees as assigned.

The appointed Individual will work closely with the Finance manager to assure internal control procedures are carried out for all program related financial/accounting transactions. Duties will include but are not limited to ensuring that all HCV processes and procedures are in compliance with HUD rules and regulations and introducing streamlined processes when needed. Assuring the agency is up to date with newly issued HUD required program implementations. Assisting with monthly and midmonth check and balance as part of preparation for check run. Utilizing the HUD software system to input debts owed by former clients/participants. Responsible for placing notices when the waiting list is open and maintaining and purging the waiting list when it is closed. Quality control of recertification and inspection requirements to comply with SEMAP standards. Quality check for 52665 billing accuracy and running reports to verify outstanding recertifications.  Processing all billings received and sent for HAP reimbursements making sure deadlines are met in a timely fashion. Oversight and monitoring the processing of background checks for HCV clients annually and at interim times when necessary.  Point of contact for Landlord and tenant conflict resolution. Representing the Housing Authority during informal hearings. Assist the Director of Housing Assistance in preparing for SEMAP and annual and interim audits. Tracking of portability of participants in accordance to HUD guidelines and HACCP processes which includes facilitating portability briefings and occasional case management duties as needed. Keeping the Director of Housing Assistance updated on daily activities of the HCV Program and any other duties as deemed necessary.

To be successful in this role, he/she must possess excellent written and oral communication skills and have the ability to both lead and function as a member of a team. Constant attention to detail and organizational skills, as well as the ability to multi-task and work well under pressure. Basic knowledge of HUD’s REAC system, Housing Choice voucher software (preferably TENMAST), SEMAP requirements, Housing Choice voucher program rules and guidelines, public speaking, and intermediate letter writing skills.

Requirements: BA/BS degree in business desirable and eight years’ experience in Housing related and/or supervisory experience combined. Section 8 Management Certification (preferred) and Eligibility/Occupancy Certification. Competency in MS Word, Excel, and Outlook.  Must be able to pass a background check including criminal, credit and drug.

Salary negotiable and dependent upon qualifications.

Please submit resume and cover letter with supporting credentials to:

walkercm@bellsouth.net Subject: P.M. Job Announcement  

Application Deadline: December 18, 2020

ADMINISTRATIVE ASSISTANT/LANDLORD LIAISON

The Housing Authority of the City of College Park (HACCP) is currently seeking qualified candidates that are professional, polite, and attentive while also being accurate for the position of Administrative Assistant/Landlord Liaison. Under the Supervision of the Director of Housing Assistance the Administrative Assistant/Landlord Liaison will serve as the first impression and point of contact with excellent communication skills and an upbeat attitude to employees, internal departments, and external parties including Landlords and vendors. You will be responsible for administrative duties that ensure the office operates smoothly and therefore will always be prepared, responsive and willing to meet each challenge directly.

Responsibilities:

• Perform Administrative responsibilities including taking notes during meetings, preparing correspondence, managing files
• Answer, filter, and forward all incoming phone calls
• Issue and receive documents to and from HCV landlords and participants, time-stamp all documents received and place in appropriate staff mail drop, assuring confidentiality and timely receipt
• Compile tenant and landlord briefing packets
• Receive, sort and distribute mail and supply orders to applicable staff; log all invoices to confirm receipt
• Conduct landlord briefings and ensure that all landlords are registered properly with the HACCP and the necessary documents are received and updated timely and accurately manually and in the software system
• Meet with Director of Housing assistance regularly and on an as needed basis to discuss weekly and monthly calendars
• Receive and schedule participants request for hearings along with mailing final determinations
• Assist staff with administrative clerical support, to include but not limited to copying, faxing, scanning, filing, writing and mailing letters along with other program documentation
• Other duties as assigned

Skills and Qualities of a successful candidate:

• Strong organizational and interpersonal skills and the ability to interact with others with diplomacy and discretion
• Know how to tactfully handle difficult situations (calls and in person)
• Acts with integrity at all times especially in matters of a confidential or personal nature
• Ability to prioritize and manage multiple /conflicting work priorities
• Excellent Customer service attitude

MINIMUM QUALIFICATIONS   High school diploma or equivalent.  Some college preferred.  Must have 2 (two) years public housing, assisted housing and/ or private housing clerical administrative support experience.  Must be able to communicate effectively with the general public. Must be able to work under pressure.   Proficient with the MS Office Suite. Excel at both verbal and written communication with a minimal typing speed of 35 wpm.   Must attend job related trainings and conferences and have a genuine desire to meet the needs of others.

Please submit resume and cover letter with supporting credentials to:                                   walkercm@bellsouth.net   

Subject: A.A. Job Announcement

Application Deadline: December 18, 2020

The Marietta Housing Authority (MHA) is seeking an organized and energetic individual experienced with the Section 8 Housing Choice Voucher (HCV) Program to work with families to determine eligibility for the HCV Program. A Housing Specialist must have the ability to input data into MHA software for required HCV Program reports, to interpret MHA’s Administrative plan, to interact with landlords and families, to ensure compliance with federal requirements and to provide excellent customer service. A successful candidate must pass MHA background checks.

Salary range begins at $35,399. MHA offers an excellent benefits package. MHA is an Equal Opportunity Employer:

If you feel you are qualified for the Housing Specialist position, email your resume to Erica Green at egreen@mariettahousingauthority.org.

MARIETTA HOUSING AUTHORITY
95 Cole Street
Marietta, Georgia  30060
(770) 419-3200   fax: (770) 419-3232
www.mariettahousingauthority.org

POSITION DESCRIPTION

PROPERTY MANAGER – Senoia, Union City & Palmetto Housing Authority –Email Resume Only to catkinson@numail.org –Salary Range $40,000.00 – to $50,000.00 with paid benefits

REPORTS TO:           Director of Operations-Candace Atkinson

POSITION SUMMARY:  The Property Manager is responsible for the day-to-day operation of assigned properties.  This involves managing and coordinating property operations, budgeting, comprehensive and strategic planning, and administrative decision-making, directing maintenance repairs, and supervising the work of others.

ESSENTIAL FUNCTIONS:

1. Supervises daily leasing and occupancy activities for assigned properties by setting priorities of tasks to be performed.
2. Coordinates interviews with prospective tenants which includes completing application, verifying information, and reviewing eligibility for admission for public housing based on HUD, AHA policies and ACOP policies.
3. Ensures the rent-up of apartments; maintains the waiting lists and lists of housing vacancies.
4. Prepares and maintains documents and forms, including Lease Agreements, income certifications and records of all project transactions; maintains eligible applicant files for assigned units in accordance with HUD regulations and ACOP policies.
5. Shows vacant units to prospective residents.
6. Signs and explains inspection reports and residents’ leases.
7. Participates in legal affairs such as eviction proceedings and garnishments and writs; prepares letters, dispossessory warrants and delinquent rent letters.
8. Calculates rent adjustments for incoming and vacating residents; calculates prorated rents based upon rates adopted by the Authority and participates in  collecting delinquent accounts.
9. Calculates and/or monitors move-out repair charges, and prepares required move-out letters.
10. Coordinates annual re-exams of residents.
11. Counsels residents who are not complying with policy and/or procedures or who have economic, social, legal, health, or other problems; refers to the social service agencies, as needed, and documents resident files.  Maintains cooperative working relationships with other community social services groups.
12. Coordinates community services hours for non-exempt residents with designated agencies in accordance with HUD regulations.
13. Develops and maintains a positive relationship with the Resident Council.
14. Inspects apartments, equipment, and grounds to determine need for maintenance and repairs.

Property Manager

ESSENTIAL FUNCTIONS:  (continued)

1. Receives requests for repairs and issues work orders for repairs and to follow up completed work to assure quality meets desired standards.
2. Coordinates the work of staff to ensure that properties are being maintained as attractive safe environments, and repairs are completed timely; maintains technical records and prepares periodic reports on:  renovation, maintenance and repair of evacuated apartments, fire damage and repair costs, painting histories, and equipment installations, transfers and disposals.
3. Develops routine maintenance activities, scheduling and inventory control; and implementation and scheduling of preventive maintenance programs.
4. Approves purchasing and receipt of supplies and equipment for maintenance and office.
5. Assists supervisor with preparing budget for properties and adhering to budget to ensure the fiscal integrity of the developments.
6. Counsels and evaluates subordinate employees on a scheduled basis; plans and conducts training for employees; coordinates and occasionally participates in extended hours of work.
7. Submits reports to the PIC (Public Housing Information Center) and resolves

errors.

RELATED DUTIES AND ACTIVITIES

1. Ability to operate standard computer equipment, and other office equipment.
   1. Ability to learn software used for public housing.
   1. Ability to work independently and with little direct supervision.
   1. Ability to communicate with confidence, patience and concern.
   1. Ability to make decisions regarding adherence to policies and regulations

or similar daily matters.       

• Ability to maintain an effective working relationship with subordinates,

            supervisors, residents, vendors, and social services agencies. 

      7.   Assists in the interviewing process of hiring new staff.

      8.   Performs duties in a safe manner and actively encourage others to comply with safety rules and regulations.

9. Uses personal vehicle while conducting business for the Albany Housing Authority.
10. General good physical health with the stamina required to inspect buildings, grounds and equipment; and able to lift at least fifteen pounds.
11. Supervises a variety of secretarial/clerical related duties.

     12.  Performs other related duties as required.

REQUIRED KNOWLEDGE AND SKILLS:

1. Thorough knowledge of the general operations and procedures of Public Housing.

2. Knowledge of the purposes, policies and regulations of the Senoia/Union City/Palmetto Housing Authority as established by the Board of Commissioners and/or as set forth by HUD regulations; and the ability to interpret and make independent decisions based on established guidelines.

Property Manager

REQUIRED KNOWLEDGE AND SKILLS:  (continued)

3. Knowledge of local, state and federal laws governing public and other subsidized housing programs including health and fire regulations, landlord/tenant relationships, leasing of property and evictions.

4. Knowledge of maintenance, grounds care and cleaning equipment, materials, supplies, methods and procedures, with the ability to convey this knowledge, through training, to staff.

5. Knowledge of Planned Maintenance, work order, and maintenance accounting systems.

6. Ability to plan and supervise the work of others, including Assistant Property manger, office personnel, maintenance staff, and temporary personnel.

7. Ability to communicate with confidence, patience and concern.

8. Ability to maintain an effective working relationship with subordinates, supervisors, co-workers, residents, vendors, and social service agencies.

9. Ability and willingness to comprehend diverse ethnic or cultural points of view without personal bias in problem solving situations.

EDUCATION & EXPERIENCE:

1. Graduation from an accredited four-year college or university with Bachelor’s Degree in Business or Public Administration or related field preferred but not required; (persons without a Bachelor’s Degree will be considered), and;

• Four years experience in public housing or property management preferably in a supervisory position, or;

• Any combination of education and experience that will meet the required knowledge, skills and abilities.

SPECIAL REQUIREMENTS:

1. Possession of a valid Class C State of Georgia motor vehicle operator’s license.

• Bondable.

• Certification as a Public Housing Manager or ability to become certified within 3 months of employment.

4..        SACS software preferred but not required.

POSITION DESCRIPTION

PROPERTY MANAGER – Newnan Housing Authority

REPORTS TO:           Director of Operations-Salary Range 40,000.00 to 50,000.00 with Paid Benefits               email only Resume Candace Atkinson (catkinson@numail.org) 

POSITION SUMMARY:  The Property Manager is responsible for the day-to-day operation of assigned properties.  This involves managing and coordinating property operations, budgeting, comprehensive and strategic planning, and administrative decision-making, directing maintenance repairs, and supervising the work of others.

ESSENTIAL FUNCTIONS:

1. Supervises daily leasing and occupancy activities for assigned properties by setting priorities of tasks to be performed.
2. Coordinates interviews with prospective tenants which includes completing application, verifying information, and reviewing eligibility for admission for public housing based on HUD, AHA policies and ACOP policies.
3. Ensures the rent-up of apartments; maintains the waiting lists and lists of housing vacancies.
4. Prepares and maintains documents and forms, including Lease Agreements, income certifications and records of all project transactions; maintains eligible applicant files for assigned units in accordance with HUD regulations and ACOP policies.
5. Shows vacant units to prospective residents.
6. Signs and explains inspection reports and residents’ leases.
7. Participates in legal affairs such as eviction proceedings and garnishments and writs; prepares letters, dispossessory warrants and delinquent rent letters.
8. Calculates rent adjustments for incoming and vacating residents; calculates prorated rents based upon rates adopted by the Authority and participates in  collecting delinquent accounts.
9. Calculates and/or monitors move-out repair charges, and prepares required move-out letters.
10. Coordinates annual re-exams of residents.
11. Counsels residents who are not complying with policy and/or procedures or who have economic, social, legal, health, or other problems; refers to the social service agencies, as needed, and documents resident files.  Maintains cooperative working relationships with other community social services groups.
12. Coordinates community services hours for non-exempt residents with designated agencies in accordance with HUD regulations.
13. Develops and maintains a positive relationship with the Resident Council.
14. Inspects apartments, equipment, and grounds to determine need for maintenance and repairs.

Property Manager

ESSENTIAL FUNCTIONS:  (continued)

1. Receives requests for repairs and issues work orders for repairs and to follow up completed work to assure quality meets desired standards.
2. Coordinates the work of staff to ensure that properties are being maintained as attractive safe environments, and repairs are completed timely; maintains technical records and prepares periodic reports on:  renovation, maintenance and repair of evacuated apartments, fire damage and repair costs, painting histories, and equipment installations, transfers and disposals.
3. Develops routine maintenance activities, scheduling and inventory control; and implementation and scheduling of preventive maintenance programs.
4. Approves purchasing and receipt of supplies and equipment for maintenance and office.
5. Assists supervisor with preparing budget for properties and adhering to budget to ensure the fiscal integrity of the developments.
6. Counsels and evaluates subordinate employees on a scheduled basis; plans and conducts training for employees; coordinates and occasionally participates in extended hours of work.
7. Submits reports to the PIC (Public Housing Information Center) and resolves

errors.

RELATED DUTIES AND ACTIVITIES

1. Ability to operate standard computer equipment, and other office equipment.
   1. Ability to learn software used for public housing.
   1. Ability to work independently and with little direct supervision.
   1. Ability to communicate with confidence, patience and concern.
   1. Ability to make decisions regarding adherence to policies and regulations

or similar daily matters.       

• Ability to maintain an effective working relationship with subordinates,

            supervisors, residents, vendors, and social services agencies. 

      7.   Assists in the interviewing process of hiring new staff.

      8.   Performs duties in a safe manner and actively encourage others to comply with safety rules and regulations.

9. Uses personal vehicle while conducting business for the Albany Housing Authority.
10. General good physical health with the stamina required to inspect buildings, grounds and equipment; and able to lift at least fifteen pounds.
11. Supervises a variety of secretarial/clerical related duties.

     12.  Performs other related duties as required.

REQUIRED KNOWLEDGE AND SKILLS:

1. Thorough knowledge of the general operations and procedures of Public Housing.

2. Knowledge of the purposes, policies and regulations of the Newnan Housing Authority as established by the Board of Commissioners and/or as set forth by HUD regulations; and the ability to interpret and make independent decisions based on established guidelines.

Property Manager

REQUIRED KNOWLEDGE AND SKILLS:  (continued)

3. Knowledge of local, state and federal laws governing public and other subsidized housing programs including health and fire regulations, landlord/tenant relationships, leasing of property and evictions.

4. Knowledge of maintenance, grounds care and cleaning equipment, materials, supplies, methods and procedures, with the ability to convey this knowledge, through training, to staff.

5. Knowledge of Planned Maintenance, work order, and maintenance accounting systems.

6. Ability to plan and supervise the work of others, including Assistant Property manger, office personnel, maintenance staff, and temporary personnel.

7. Ability to communicate with confidence, patience and concern.

8. Ability to maintain an effective working relationship with subordinates, supervisors, co-workers, residents, vendors, and social service agencies.

9. Ability and willingness to comprehend diverse ethnic or cultural points of view without personal bias in problem solving situations.

EDUCATION & EXPERIENCE:

1. Graduation from an accredited four-year college or university with Bachelor’s Degree in Business or Public Administration or related field preferred but not required; (persons without a Bachelor’s Degree will be considered), and;

• Four years experience in public housing or property management preferably in a supervisory position, or;

• Any combination of education and experience that will meet the required knowledge, skills and abilities.

SPECIAL REQUIREMENTS:

1. Possession of a valid Class C State of Georgia motor vehicle operator’s license.

• Bondable.

• Certification as a Public Housing Manager or ability to become certified within 3 months of employment.

4..        SACS software preferred but not required.

MAINTENANCE MECHANICS- SALARY RANGE $15.00 TO 20.00

The person in this position is required to perform a variety of skilled, journeyman level maintenance tasks in connection with maintenance repairs, vacancy preparation and maintenance of buildings, grounds and equipment.  Work involves knowledge and skill in the area of plumbing, electricity, carpentry, masonry, painting, refrigeration, heating, ventilation and air conditioning.  The individual would perform a variety of skilled duties related to performing construction, remodeling and repairs.

This position requires High School diploma/GED with work in maintenance, construction, construction management and experience which provides the required knowledge and abilities and must possess a valid driver’s license and able to be carried by the Authority’s insurance.  We offer a competitive salary and a full line of benefits.

Applicant must submit certifications at the time of resume/application submittal.

CANDACE ATKINSON-DIRECTOR OF OPERATIONS (catkinson@numail.org)