FINANCE MANAGER

The Housing Authority of the City of College Park (HACCP) is currently seeking qualified applicants for the position of Finance Manager. Under the Supervision of the Director of Housing Assistance, the incumbent will plan and organize the accounting department of the HACCP by being responsible for completing the day-to day activities related to maintaining the Authorities financial accounts in a manner consistent with generally accepted accounting procedures (GAAP) and HUD regulations. 

These duties will include but are not limited to preparing and satisfying financial reporting requirements of the Department of Housing and Urban Development. Making sure all finances are properly administered and monitored with appropriate controls in place at all times. Completion of monthly and mid-month check runs to ensure all HAP payments are made on time and accurately to Landlords and all Payables are paid before due date.  The appointed individual will maintain the Authorities Accounts Payables (A/P), Accounts Receivables (A/R), and General Ledger (G/L).  Processing all billings received and sent for HAP reimbursements, striving to keep all outstanding balances and debts less than 90 days and making sure any debts six (6) months or older are transferred to the Authority’s legal counsel when required.  Maintains a working relationship with the Fee accountant by submitting all reconciled bank accounts, reports of repayment recuperations, grant funding disbursements and other reports requested by the Fee accountant by a designated time period monthly. Maintain the monthly lease-up schedule as required by HUD, input the lease-up information into the Voucher Management System (VMS) electronic system for review by the Financial Management Team and other financial reporting requirements of HUD that require lease up and financial accounts.  Responsible for Fraud recovery activities which includes meeting with clients to set up repayment agreements, posting payments and keeping track of any arrears or default in payment agreements to include notifying clients and terminating clients as necessary.  Responsible for maintaining all IRS required information such as W-9 form request for tax payer Identification number which consist of ensuring certifications are up to date and attached to each Landlord and vendor in the file and HA software system. Tax form 1099 misc. preparation, mailing, and annual electronic submission to the IRS.

Requirements: BA/BS degree in accounting desirable and four years’ experience in Housing Choice Voucher Accounting; an equivalent combination of education and experience will be considered. Must possess HCV Financial Management and Reporting certifications or receive certifications within 1 year of employment. Advanced knowledge of MS Excel and MS Word required.  Must be able to pass a background check including criminal, credit and drug.

Salary negotiable and dependent upon qualifications.

Please submit resume and cover letter with supporting credentials to:                                walkercm@bellsouth.net  Subject: F.M. Job Announcement   

Application Deadline: December 18, 2020

HCV HOUSING ADVISOR

(Temp to perm position. Job length is at least 6 months)

The Housing Authority of the City of College Park (HACCP) is currently seeking fully qualified applicants for the position of HCV Housing Advisor. The incumbent will assist with certification of participants’ eligibility for the Housing Choice Voucher and other programs relative to the HCV programs through annual and interim recertifications. Schedule and finalize participants annual recertifications to meet HACCP and HUD deadlines for completion. Obtain independent, third party verification of specific documents received. Utilize HUD’s verification systems to verify reported income. Determine the gross rent for the unit, including the utility allowance where applicable. Complete all necessary HUD forms in relationship to the eligibility and occupancy process. Submit annual background checks for participants to determine continued assistance. Create billings to reflect participants’ changes to be submitted to the appropriate department for timely processing. File completed recertifications in the participants file according to the file checklist. Address client’s questions and inquiries in relation to program assistance in a timely fashion.

The HCV Housing Advisor also will conduct phone and email recertifications when needed for participants due to social distancing guidelines. Make reasonable accommodations for persons with disabilities to ensure that all clients receive superior attention and customer service. Ensure that all applicable certifications and/or documentations are completed and signed by head of household and/or other family members as required. Mail documents as needed to complete re-exams and notify clients of changes prior to the effective date of the changes.

Minimum Qualifications: High School diploma or equivalent. Knowledge of housing software (preferably TENMAST). Ability to accept responsibility, authority, and direction. Ability to resolve conflicts while maintaining integrity and professionalism. Ability to fluently communicate both orally and in writing. Minimum of 5 years’ experience in public and/or private housing leasing office. Must attend job related trainings and conferences when offered.

Preferred Qualifications: Eligibility, occupancy and/or rent calculation certifications preferred. Knowledge of Housing Choice Voucher/Section 8 code of Federal regulations.  Minimum of 2 to 3 years’ experience working in public housing and/or HCV departments. Familiarity with the portability process.

Salary negotiable and dependent upon qualifications.

Please submit resume and cover letter with supporting credentials to:                              walkercm@bellsouth.net     Subject: H.A. Job Announcement

Application Deadline: December 18, 2020

PROGRAM MANAGER

The Housing Authority of the City of College Park (HACCP) is currently seeking qualified applicants for the position of Program Manager. Under the Supervision of the Director of Housing Assistance the incumbent will be responsible for the coordination and management of the day-to-day operations of the Housing Choice Voucher Program and supervision of employees and contract employees as assigned.

The appointed Individual will work closely with the Finance manager to assure internal control procedures are carried out for all program related financial/accounting transactions. Duties will include but are not limited to ensuring that all HCV processes and procedures are in compliance with HUD rules and regulations and introducing streamlined processes when needed. Assuring the agency is up to date with newly issued HUD required program implementations. Assisting with monthly and midmonth check and balance as part of preparation for check run. Utilizing the HUD software system to input debts owed by former clients/participants. Responsible for placing notices when the waiting list is open and maintaining and purging the waiting list when it is closed. Quality control of recertification and inspection requirements to comply with SEMAP standards. Quality check for 52665 billing accuracy and running reports to verify outstanding recertifications.  Processing all billings received and sent for HAP reimbursements making sure deadlines are met in a timely fashion. Oversight and monitoring the processing of background checks for HCV clients annually and at interim times when necessary.  Point of contact for Landlord and tenant conflict resolution. Representing the Housing Authority during informal hearings. Assist the Director of Housing Assistance in preparing for SEMAP and annual and interim audits. Tracking of portability of participants in accordance to HUD guidelines and HACCP processes which includes facilitating portability briefings and occasional case management duties as needed. Keeping the Director of Housing Assistance updated on daily activities of the HCV Program and any other duties as deemed necessary.

To be successful in this role, he/she must possess excellent written and oral communication skills and have the ability to both lead and function as a member of a team. Constant attention to detail and organizational skills, as well as the ability to multi-task and work well under pressure. Basic knowledge of HUD’s REAC system, Housing Choice voucher software (preferably TENMAST), SEMAP requirements, Housing Choice voucher program rules and guidelines, public speaking, and intermediate letter writing skills.

Requirements: BA/BS degree in business desirable and eight years’ experience in Housing related and/or supervisory experience combined. Section 8 Management Certification (preferred) and Eligibility/Occupancy Certification. Competency in MS Word, Excel, and Outlook.  Must be able to pass a background check including criminal, credit and drug.

Salary negotiable and dependent upon qualifications.

Please submit resume and cover letter with supporting credentials to:

walkercm@bellsouth.net Subject: P.M. Job Announcement  

Application Deadline: December 18, 2020

ADMINISTRATIVE ASSISTANT/LANDLORD LIAISON

The Housing Authority of the City of College Park (HACCP) is currently seeking qualified candidates that are professional, polite, and attentive while also being accurate for the position of Administrative Assistant/Landlord Liaison. Under the Supervision of the Director of Housing Assistance the Administrative Assistant/Landlord Liaison will serve as the first impression and point of contact with excellent communication skills and an upbeat attitude to employees, internal departments, and external parties including Landlords and vendors. You will be responsible for administrative duties that ensure the office operates smoothly and therefore will always be prepared, responsive and willing to meet each challenge directly.

Responsibilities:

• Perform Administrative responsibilities including taking notes during meetings, preparing correspondence, managing files
• Answer, filter, and forward all incoming phone calls
• Issue and receive documents to and from HCV landlords and participants, time-stamp all documents received and place in appropriate staff mail drop, assuring confidentiality and timely receipt
• Compile tenant and landlord briefing packets
• Receive, sort and distribute mail and supply orders to applicable staff; log all invoices to confirm receipt
• Conduct landlord briefings and ensure that all landlords are registered properly with the HACCP and the necessary documents are received and updated timely and accurately manually and in the software system
• Meet with Director of Housing assistance regularly and on an as needed basis to discuss weekly and monthly calendars
• Receive and schedule participants request for hearings along with mailing final determinations
• Assist staff with administrative clerical support, to include but not limited to copying, faxing, scanning, filing, writing and mailing letters along with other program documentation
• Other duties as assigned

Skills and Qualities of a successful candidate:

• Strong organizational and interpersonal skills and the ability to interact with others with diplomacy and discretion
• Know how to tactfully handle difficult situations (calls and in person)
• Acts with integrity at all times especially in matters of a confidential or personal nature
• Ability to prioritize and manage multiple /conflicting work priorities
• Excellent Customer service attitude

MINIMUM QUALIFICATIONS   High school diploma or equivalent.  Some college preferred.  Must have 2 (two) years public housing, assisted housing and/ or private housing clerical administrative support experience.  Must be able to communicate effectively with the general public. Must be able to work under pressure.   Proficient with the MS Office Suite. Excel at both verbal and written communication with a minimal typing speed of 35 wpm.   Must attend job related trainings and conferences and have a genuine desire to meet the needs of others.

Please submit resume and cover letter with supporting credentials to:                                   walkercm@bellsouth.net   

Subject: A.A. Job Announcement

Application Deadline: December 18, 2020